How to properly use the KFS in your company

Just finding out about the KFS is not enough - you need to know how to go through the whole process to successfully obtain funding and deliver training without hassle. In this article I will describe the steps, practical tips and mistakes to avoid in the insulation industry.

Step by step: the fundraising process

1. Contact the relevant District Labour Office (PUP) - check the recruitment schedule and documents. 
2. Prepare documentation: application, training programme, cost estimate, timetable, “de minimis aid” statements. 
3. Application processed - Job Centre usually has 30 days to make a decision
4. After a positive decision, you conclude a contract with the PEO and choose a training provider (e.g. Natalux
5. Delivery of training - in accordance with programme, documentation, attendance and office requirements.
6. Settlement - handing over documents confirming the execution of the training (attendance lists, invoices, reports).

Good practice and guidance

• Start the procedure early - delays risk rejection.
• Arrange common dates with us (Natalux) - to fit the course into your company's schedule.
• Ensure participants' commitment - absences or cancellations may result in a refund.
• Thorough documentation - attendance lists, reports, photographs - offices often require paperwork.
• Liaise with the PUP - consultation and contacts will help avoid formal errors.
• Remember the de minimis limit - KFS funds are de minimis aid, which limits the amount of aid to the entrepreneur

Typical mistakes to avoid

• Submission of an application after the deadline or without the required documents.
• Mismatch between training programme and KFS priorities (e.g. deficit training, technology, new processes). 
• Lack of own contribution (for larger companies) or underestimation of costs.
• Failure to comply with terms and conditions - cancellations, absences, failure to complete the course.
• Lack of adequate documentation at the end of the course.